PARVANA are committed to protecting and respecting your privacy. This Notice sets out the basis on which the personal data collected from you, or that you provide to us, will be processed by us in connection with our recruitment processes.


We use Smartsimple, an online application, to assist with our recruitment process and to process personal information as a data processor on Our behalf. Smartsimple is only entitled to process your personal data in accordance with our instructions.


Your Personal Information


We collect and process some or all of the following types of information from you:


  • Information that you provide when you apply for a role (including through online job sites, emails, interviews and/or by any other method.

  • Personal details such as name, email address, address, date of birth qualifications, experience, ID Number, information relating to your employment history, skills and experience that you provide to us.

  • If an offer is likely we shall be asked to do background checks including criminal, credit, employment, references, education, criminal and more.

  • If you contact us, we may keep a record of that correspondence.

  • Details of all actions that you carry out through the use of the Services.

  • Details of your visits to our Website including, but not limited to, traffic data, location data, weblogs and other communication data


Information We Collect From Other Sources


  • We may link the data you provide to us, with other publicly available information about you that you have published on the Internet – this may include sources such as LinkedIn, job portals and other profiles.


Uses Made Of Your Information


We rely on legitimate interest as the lawful basis on which We collect and use your personal data. Our legitimate interests are the recruitment of staff for Our business.


Purposes of processing


We use information held about you in the following ways:


  • To consider your application in respect of a role for which you have applied.

  • To consider your application in respect of other roles.

  • To communicate with you in respect of the recruitment process.

  • To enhance any information that we receive from you with information obtained from third party data providers.

  • To find appropriate candidates to fill Our job openings.


How We Store Your Personal Data


We take appropriate measures to ensure that all personal data is kept secure including security measures to prevent personal data from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal data to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.


We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where We are legally required to do so.


Your data may be stored by Smartsimple’s hosting service provider on servers in the South Africa or in the EU.


We will do our best to protect your personal data although We cannot guarantee the security.


Accessibility of your Data


In particular, your data may be accessible to

  • Our staff

  • Smartsimple’s staff in Canada or Ireland and


We will only transmit your data to third parties for legitimate business reasons

  • To clients that you have given us permission to send data

  • To verification service providers where you have given us consent to verify.


How long we keep your personal data


We will hold all the data for seven years after the end of the last valid interaction with you.


Do not Contact and Deletion


Should you request it in writing (with enough information so we can identify you) we will

  1. Flag your profile as Do Not Contact and we will not contact you unless

    1. You contact us thus removing the flag

    2. We find your CV on a Job Portal

    3. We find that you are interested in opportunities on Linkedin etc

  2. Delete sensitive background data against any offers made more than a year ago.


We hope that We can resolve any query or concern you raise about our use of your information.


Contact :